Send a voice note on Telegram to generate a professional email with ChatGPT

Telegram Voice Message → Automatic Email

Imagine: What if you could turn a simple Telegram voice message into a professional email—without typing, copying, pasting, or even opening Gmail?

This workflow does it all for you: just record a voice note, and it will transcribe, format, and write a clean HTML email, then send it to the right person—all by itself.

Prerequisites

• Create a Telegram bot (via BotFather) and get the token.
• Have an OpenAI account (API key for Whisper and GPT-4).
• Set up a Gmail account with OAuth2.
• Import the JSON template into your automation platform.

🧩 Detailed Flow Architecture

1. Telegram Trigger

Node: Telegram Trigger
This node listens to all Message events received by the specified bot (e.g., “BOT OFFICIEL BAPTISTE”).
Whenever a user sends a voice message, the trigger fires automatically.

⚠️ Only one Telegram trigger per bot is possible (API limitation).

Key parameter:

• Trigger On: Message

2. Wait

Node: Wait
Used to buffer or smooth out calls to avoid collisions if you receive several voice messages in a row.

3. Retrieve the Audio File

Node: Get a file

• Type: Telegram (resource: file)
• Parameter:
  • fileId = {{$json["message"]["voice"]["file_id"]}}
    This node fetches the voice file from Telegram received in step 1

4. Automatic Transcription (Whisper)

Node: Transcribe a recording

• Resource: audio
• Operation: transcribe
• API Key: Your OpenAI account
  The audio file is sent to OpenAI Whisper: the output is clean, accurate text ready to be processed.

5. Optional Wait (Wait1)

Node: Wait1
Same purpose as step 2: useful if you want to buffer or add a delay to absorb processing time.

6. Structured Email Generation (GPT-4 + Output Parser)

Node: AI Agent
This is the core of the flow:

• The transcribed text is sent to GPT-4 (or GPT-4.1-mini here, via OpenAI Chat Model)

• Prompt used:

  You are an assistant specialized in writing professional emails.
  

  Based on the text below, you must: {{ $json.text }}

  1. Detect if there is a recipient's email address in the text (or something similar like "send to fort.baptiste.pro")
     • If it’s not a complete address, complete it by assuming it ends with @gmail.com.
  2. Understand the user's intent (resignation, refusal, application, excuse, request, etc.)
  3. Generate a relevant and concise email subject, faithful to the content
  4. Write a professional message, structured in HTML:
     • With a polite tone, adapted to the situation
     • Formatted with HTML tags (<p>, <br>, etc.)
     • No spelling mistakes in French
     • My first name is jeremy and if the text says he is not happy, specify the wish to resign

⚠️ You must always return your answer in the following strict JSON format, with no extra text:

    
    
    ```json
    {
      "email": "[[email protected]](/cdn-cgi/l/email-protection)",
      "subject": "Objet de l’email",
      "body": "<p>Contenu HTML de l’email</p>"
    }
    ```
    

Everything is strictly validated and formatted with the **Structured Output Parser** node.

### 7\. Automatic Email Sending (Gmail)

**Node:** Send a message

  * **To:** `{{$json.output.email}}`
  * **Subject:** `{{$json.output.subject}}`
  * **HTML Body:** `{{$json.output.body}}`  
This node takes the JSON structure returned by the AI and sends the email via Gmail, to the right recipient, with the correct subject and full HTML formatting.



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