Extract Meeting Tasks from Transcripts with AI and Sync to Trello

Who’s it for

Teams and project managers who want to turn meeting transcripts into actionable Trello tasks automatically, without worrying about duplicate cards.

What it does

This workflow receives a transcript file in .txt format and processes it with AI to extract clear, concise tasks. Each task includes a short title, a description, an assignee (if mentioned), and a deadline (if available).
The workflow then checks Trello for duplicates across all lists , comparing both card titles (name) and descriptions (desc). If a matching card already exists, the workflow returns the existing Trello card ID. If not, it creates a new card in the predefined default list.
Finally, the workflow generates a user-friendly summary : how many tasks were found, how many already existed, how many new cards were created, and how many tasks had no assignee or deadline.

Requirements

• A Trello account with API credentials configured in n8n (no hardcoded keys).
• An OpenAI (or compatible) LLM account connected in n8n.

How to customize

• Adjust similarity thresholds for title/description matching in the Trello Sub-Agent.
• Modify the summary text to always return in your preferred language.
• Extend the Trello card creation step with labels, members, or due dates.