n8nflow.net logo

AI-Powered Food Order Processing with Facebook Messenger, Google Sheets & Calendar

by Hans Wilhelm Radam•Updated: Last update 10 days ago•Source: n8n.io

Getting Started

📌 Title (SEO-Friendly)

Automate Facebook Messenger orders to Google Sheets and Google Calendar

Introduction

This workflow automates Facebook Messenger order management by connecting your Facebook Page with Google Sheets and Google Calendar.

It’s designed to help small businesses save time, reduce errors, and streamline order-taking. Every time a customer messages your page, they receive a structured order form, their responses are parsed, and the details are saved directly to Google Sheets. The same workflow also creates a Google Calendar event, ensuring you never miss a delivery or pickup schedule.

Who’s It For

  • Small businesses selling products through Facebook Messenger.
  • Entrepreneurs who want to eliminate manual order-taking.
  • Teams that need a centralized order tracker (Google Sheets) and automatic reminders (Google Calendar).

How It Works

  1. Listen to incoming messages on Facebook Messenger.
  2. Send an automated greeting and order form to the customer.
  3. Parse their responses (items, quantity, payment method, etc.).
  4. Save order details into Google Sheets for easy tracking.
  5. Create a matching Google Calendar event for the order date/time.
  6. Send a confirmation message and an optional upsell suggestion.

Requirements

  • Facebook Page with Messenger enabled.

  • Meta for Developers account to create a Facebook App and generate a Page Access Token.

  • Google Sheets account with a spreadsheet containing the following columns:

    • Date, Customer Name, Order Details, Payment Method, Order Status, Notes

  • Google Calendar account for order scheduling.

  • n8n instance (cloud or self-hosted).

💡 Security Best Practice: Store your Page Access Token and Google credentials in n8n Credentials (not hardcoded in nodes).

Setup Instructions

1. Facebook Messenger Connection

  1. Go to Meta for Developers.
  2. Create a Messenger App and generate a Page Access Token.
  3. Copy the Webhook URL from your n8n Webhook Trigger node.
  4. Add the webhook URL and verify it in your Facebook Page settings.

2. Google Sheets Setup

  1. Create a new spreadsheet named Messenger Orders.
  2. Add columns: Date, Customer Name, Order Details, Payment Method, Order Status, Notes.
  3. Share the sheet with the Google account connected in n8n.

3. Google Calendar Setup

  1. Connect your Google Calendar credentials in n8n.
  2. Select the calendar where orders should be added.

4. Import & Configure Workflow

  1. Download this workflow template.
  2. Replace placeholders ({{YOUR_PAGE_ACCESS_TOKEN}}, {{YOUR_GOOGLE_SHEET_ID}}, etc.).
  3. Test by sending a message to your Facebook Page.

Customization

  • Personalize messages in the Messenger node (greeting, upsell suggestions).
  • Add extra fields such as delivery address or contact number to both the form and the Google Sheet.
  • Extend the workflow by adding Telegram, Email, or SMS notifications for customers or staff.
  • Use Filter nodes to route VIP orders or high-value purchases to a separate workflow.

⚡ Final Flow:
Facebook Messenger → Order Form → Google Sheets → Google Calendar → Customer Confirmation

💬 Call to Action:
Clone this workflow, connect your accounts, and start automating your Messenger orders in minutes!