Automated Certificate Generator with Google Sheets, Slides, PDF & Gmail Delivery

Automated Certificate Generator with Google Sheets, Slides, and Gmail Delivery 🎓

This workflow is designed for educators, trainers, and event organizers who want to automatically generate and send digital certificates.

It takes participant data from Google Sheets , personalizes a Google Slides certificate template , converts it into PDF , saves it in Google Drive , and emails it directly to participants using Gmail.

✅ Setup Instructions

1. Prepare Google Sheets

   • Create a sheet with these required columns:
     • Name → Participant’s full name
     • Email → Recipient email address
     • Score (optional) → For filtering or record keeping
   • Add at least one row of test data.

2. Create Google Slides Template

   • Design your certificate (branding, colors, etc.).
   • Add a placeholder [NAME] where the participant’s name should appear.

3. Set up Google Drive

   • Create a folder to store generated PDF certificates.
   • Copy the folder URL for use in the workflow.

4. Connect Google Services in n8n

   • Add credentials for Google Sheets, Google Slides, Google Drive, and Gmail.
   • Replace placeholders (Sheet ID, Slides template ID, Destination folder ID) in the workflow.

5. Customize Gmail Delivery

   • Update the subject and body of the Gmail node.
   • The certificate PDF will be automatically attached to each email.

🎨 Customization Options

• Certificate Design : Modify your Slides template (logos, colors, extra fields).
• Dynamic Fields : Add placeholders like [COURSE] or [DATE] and map them from your sheet.
• Email Body : Personalize with variables such as {{$json["Name"]}}.
• File Naming : Adjust file naming in the "Copy File" and "Download File" nodes.

This template streamlines certificate distribution, making it ideal for schools, universities, training programs, and webinars.