š° Auto-Send PDF Invoice When Stripe Payment is Received
This workflow automatically generates a PDF invoice every time a successful payment is received in Stripe , then emails the invoice to the customer via Gmail. Perfect for freelancers, SaaS businesses, and service providers who want to automate billing without manual effort.
āļø How It Works
-
Stripe Payment Webhook
- Listens for successful payment events (
payment_intent.succeeded).
- Triggers the workflow whenever a new payment is made.
-
Normalize Payment Data
- A Code node extracts and formats details like:
- Payment ID
- Amount & currency
- Customer name & email
- Payment date
- Description
- Generates a unique invoice number.
-
Generate Invoice HTML
- A Code node builds a professional invoice template in HTML.
- Data is dynamically inserted (amount, customer info, invoice number).
- Output prepared for PDF generation.
-
Send Invoice Email
- The Gmail node sends an email to the customer.
- Invoice is attached as a PDF file.
- Includes a confirmation message with payment details.
š ļø Setup Steps
1. Stripe Webhook
- In your Stripe Dashboard:
- Navigate to Developers ā Webhooks
- Add a new endpoint with your Webhook URL from the n8n Webhook node.
- Select event:
2. Gmail Setup
- In n8n, connect your Gmail OAuth2 credentials.
- Emails will be sent directly from your Gmail account.
3. Customize Invoice
- Open the Generate Invoice HTML node.
- Replace
"Your Company Name" with your actual business name.
- Adjust invoice branding, colors, and layout as needed.
š§ Example Email Sent
Subject: Invoice INV-123456789 - Payment Confirmation
Body:
Dear John Doe,
Thank you for your payment! Please find your invoice attached.
Payment Details:
Amount: USD 99.00
Payment ID: pi_3JXXXXXXXX
Date: 2025-08-29
Best regards,
Your Company Name
(Attached: invoice_INV-123456789.pdf)
ā” With this workflow, every Stripe payment automatically creates and delivers a polished PDF invoice ā no manual work required.
