Classify Gmail Emails with GPT-4o mini and Send Telegram Notifications

Gmail AI Email Classifier & Notifier

Since Gmail inboxes can quickly become cluttered, this workflow provides an automated AI-based email classification system. It listens for new emails, categorizes them using an AI classifier, applies Gmail labels, and sends you a Telegram notification with a quick summary.

If you often miss urgent client messages or struggle with sorting work vs. promotions , this workflow ensures you never overlook important emails.

Use case: Especially useful for professionals who receive a high volume of mixed emails (clients, work, promotions). The workflow automatically labels and notifies you of new emails based on their category.

How It Works

1. Trigger Input

   • The workflow starts with the Gmail Trigger node, which listens for new incoming emails.
   • By default, it polls every minute , but you can adjust the polling frequency.
   • Email metadata (from, subject, body) is passed downstream.

Example JSON input:

    {
  "from": "[[email protected]](/cdn-cgi/l/email-protection)",
  "subject": "Urgent project deadline",
  "text": "Please review the attached contract ASAP"
}

2. Classify Email (AI)

 * The **Classification Agent** (powered by OpenAI via LangChain) receives the email data.

 * It sorts the email into one of four categories:

   * **High Priority** – urgent, time-sensitive
   * **Work Related** – general work emails
   * **Promotions** – newsletters, offers, sales
   * **Other** – uncategorized emails
 * The classifier uses a **system prompt** to ensure output is returned in JSON format for downstream processing.

3. Apply Gmail Labels

 * Based on classification, the workflow applies the corresponding Gmail label:

   * **High Priority** → “Important + Starred”
   * **Work Related** → “Work” (custom Gmail label)
   * **Promotions** → “Promotions” (custom Gmail label)
 * Each label must **already exist in Gmail** for the operation to work.

4. Generate Notification

 * The **AI Agent** (notification assistant) takes the classified email and rewrites it into a **short, casual notification**.

 * Example notification:
    
            [High Priority] New email from [[email protected]](/cdn-cgi/l/email-protection)  
    Subject: Urgent project deadline  
    "Please review the attached contract ASAP"
    

5. Send to Telegram

 * The **Telegram node** sends the generated notification to your personal chat ID.
 * Requires a Telegram bot created with **@BotFather** and your **chat ID** configured.

How to Use

1. Import this workflow into n8n.
2. Set up Gmail OAuth2 credentials and connect your Gmail account.
3. Create Gmail labels: High Priority, Work Related, Promotions.
4. Set up a Telegram bot in @BotFather and copy your chatId into the node.
5. Run the workflow — every new email will now be classified, labeled, and notified.

Requirements

• n8n Gmail Trigger with Gmail OAuth2 credentials
• OpenAI API key configured for LangChain nodes
• Telegram bot created via @BotFather with your chat ID
• Existing Gmail labels (Work, Promotions, etc.)

Customizing This Workflow

You can extend it by:

• Adding more categories – e.g., “Finance,” “Personal,” or “Spam.”
• Changing the notification channel – send to Slack, Discord, or SMS instead of Telegram.
• Adjusting classification rules – edit the system prompt for finer-grained AI sorting.
• Changing polling frequency – set Gmail Trigger to every 5 minutes instead of every minute.
• Expanding extracted fields – include attachments, links, or CC addresses in the notification.