AI-Powered Workflow for Auto-Responding to Positive Cold Email Replies
This workflow is designed for agencies , freelancers , and sales teams who want to turn positive cold email replies into booked meetings automatically —without hiring VAs or spending hours on manual responses.
❓ The Problem
Most teams waste time replying manually or pay for virtual assistants , leading to delays and missed opportunities.
This template eliminates that bottleneck.
✅ What the Workflow Does
- Detects positive replies from Instantly.ai campaigns
- Uses AI to analyze intent and craft natural, human-like responses
- Adds personalization to keep replies authentic
- Includes Calendly links, product docs, or FAQs based on the lead’s intent
- Sends responses instantly —so you never miss a hot lead again
No robotic AI text. Just smooth, human-style emails that get booked calls faster.
👥 Who is This For?
- Agencies running Instantly.ai or similar outbound tools
- Founders handling their own cold email outreach
- Sales teams looking to automate follow-up and booking
- Anyone who gets 5–20 positive replies a week and wants to 2x–4x conversions
✅ Requirements
- n8n (Cloud or self-hosted)
- Instantly.ai account with API access
- OpenAI API key (stored securely in n8n credentials)
- (Optional) Calendly or booking link, Notion or Google Docs for resources
⚙️ How to Set Up
- Import the workflow into n8n
- Add your Instantly.ai API credentials and OpenAI key using n8n’s credential manager
- Customize the AI prompt for your tone, CTA, and offer
- Insert your Calendly or booking link in the response template
- Test with one positive reply to confirm filtering and response quality
- Activate the workflow to auto-reply in real time
🔧 How to Customize
- Adjust the filtering logic for different keywords or intent signals
- Add branching for multiple booking links (e.g., based on region or service type)
- Push responses to a CRM for tracking
- Include extra resources like case studies or pricing docs
