🤖 AI Sales Agent — Fully Automated Email Handling & Lead Scoring System
Automate lead outreach, analyze replies with AI, and keep your CRM always in sync — hands-free.
This workflow acts as a 24/7 intelligent sales assistant that not only sends personalized cold emails but also reads and interprets replies , updates your CRM, and even writes contextual responses — just like a real sales rep would.
Ideal for founders, growth teams, and agencies who want to automate outreach and follow-ups without losing the human touch.
🧩 What This Workflow Does
🔹 1. Smart AI Email Analysis
Every incoming email is parsed and sent to GPT-4o for structured classification:
- Detects unsubscribe requests , automated replies , or manual responses
- Extracts intent, sentiment, urgency, and key points
- Determines the next best action — follow-up, escalate, or close
🔹 2. Personalized AI Replies
When appropriate, the workflow automatically drafts replies that:
- Match the sender’s tone and intent
- Address objections using feel-felt-found logic
- Suggest the most relevant product or resource
- Sign off naturally (e.g. “Sofia from Tech Powered Growth”)
🔹 3. Lead Scoring & CRM Sync (NocoDB)
Leads are continuously enriched and scored based on activity:
- +5 points for interested replies, +2 for clicks, –10 for unsubscribes
- Status automatically transitions between cold → warm → hot
- Daily maintenance updates decay inactive leads and schedule re-engagement
🔹 4. Engagement Tracking & Insights
The workflow tracks opens, clicks, bounces, spam, and unsubscribes from Brevo (Sendinblue), updating CRM records instantly.
Each day, it generates a performance report with lead distribution, score changes, and actionable recommendations.
⚙️ Integrations Used
- OpenAI GPT-4o-mini — intent classification & reply generation
- Brevo (Sendinblue) — email sending & webhook event tracking
- Gmail — real-time incoming replies & outbound responses
- NocoDB — lead management, scoring, and analytics
- n8n Code Nodes — smart logic for scoring, decay, and decision flow
🚀 Key Benefits
- ✅ Save hours of manual email triage and follow-ups
- 💬 Maintain human-sounding conversations with prospects
- 📊 Keep lead data accurate and always up-to-date
- ⚡ Automatically nurture, score, and re-engage leads
- 📈 Get daily actionable analytics for your sales pipeline
🛠️ Setup Instructions
- Connect your NocoDB , Brevo , Gmail , and OpenAI credentials
- Adjust your NocoDB table structure or use the sample schema provided
- Set your sender details in the “Send Initial Outreach Email” node
- Customize the AI response prompt with your brand tone or offer
- Turn on the triggers — and watch your AI sales assistant go to work
💡 Ideal For
- Solo founders automating outreach
- B2B agencies handling multiple clients
- Growth engineers and sales ops teams
- SaaS companies with inbound or outbound funnels
🧠 Pro Tip
Pair this workflow with your lead scraping or enrichment flow to create a fully autonomous sales system — from discovery to closed deal.
