15 Ready-to-Use n8n Workflow Templates for Every Business

You don't need to build every automation from scratch. Here are 15 proven workflow templates that solve real business problems. Each one is battle-tested and ready to import into your n8n instance.

Marketing Automation Templates

1. Lead Capture → CRM → Email Sequence

Webhook → HubSpot/Create Contact → Gmail/Send Welcome → Wait 2 Days → Follow-up Email

What it does: When someone fills your website form, this creates them in your CRM and starts an automated email sequence. No leads fall through the cracks.

Key nodes: Webhook, HubSpot, Gmail, Wait, IF (check engagement), Gmail (follow-up)

2. Social Media Cross-Poster

RSS Feed (Your Blog) → AI/Generate Posts → Format for Platform → Schedule via Buffer

What it does: Every new blog post is automatically promoted across Twitter, LinkedIn, and Facebook with AI-generated, platform-optimized content.

Key nodes: RSS Feed, OpenAI, Switch (platform), Buffer

3. Competitor Monitoring Digest

Schedule (Daily) → HTTP Request (competitor URLs) → AI/Analyze Changes → Format Report → Slack

What it does: Checks competitor websites daily, detects changes in pricing, features, or messaging, and sends a summary to Slack.

Key nodes: Schedule, HTTP Request, OpenAI, Slack

Sales Automation Templates

4. Lead Scoring and Routing

Webhook → Enrichment (Clearbit) → AI Scoring → Switch (Score) → CRM Assignment → Slack Alert

What it does: New leads are enriched with company data, scored by AI, routed to the right sales rep based on territory, and the rep gets a Slack notification.

Key nodes: Webhook, HTTP Request (Clearbit), OpenAI, Switch, HubSpot, Slack

5. Deal Pipeline Monitor

Schedule (Hourly) → HubSpot/Get Deals → Filter (Stuck Deals) → Calculate Duration → Slack Alert

What it does: Monitors your sales pipeline for deals that have stalled (no activity for X days) and alerts the team so nothing slips.

Key nodes: Schedule, HubSpot, IF, Code (calculate days), Slack

6. Meeting Scheduler + CRM Sync

Calendly Webhook → HubSpot/Log Activity → Gmail/Send Confirmation → Wait (24h) → Gmail/Reminder

What it does: When someone books a meeting, logs it in the CRM, sends confirmation and reminder emails, and creates follow-up tasks.

Key nodes: Webhook, HubSpot, Gmail, Wait

Operations Automation Templates

7. Invoice Processing Pipeline

Gmail/Read Emails → Filter (Invoice Attachments) → AI/Extract Data → Google Sheets/Log → Slack/Approval Request

What it does: Monitors your finance email for invoice PDFs, extracts key fields with AI, logs in a spreadsheet, and requests approval in Slack.

Key nodes: Gmail, IF, OpenAI Vision, Google Sheets, Slack

8. Employee Onboarding Workflow

Schedule (New Hire Date) → Create Accounts → Send Welcome Email → Create Tasks → Notify Manager

What it does: When a new hire's start date arrives, creates accounts (Slack, email, tools), sends welcome information, creates onboarding tasks, and notifies their manager.

Key nodes: Schedule, HTTP Request (APIs), Gmail, Notion/Asana, Slack

9. Server Health Monitor + Alert

Schedule (Every 5 min) → HTTP Request (Health Endpoints) → IF (Unhealthy) → PagerDuty → Slack → Auto-Restart

What it does: Pings all your servers' health endpoints, alerts on failures via PagerDuty and Slack, and attempts automatic recovery.

Key nodes: Schedule, HTTP Request, IF, PagerDuty, Slack, HTTP Request (restart API)

Customer Support Templates

10. AI Support Chatbot with RAG

Webhook (chat message) → AI/Search Docs → AI/Generate Response → IF (Confidence) → Respond or Escalate

What it does: Handles customer questions using your documentation as context (RAG). If confidence is low, escalates to a human.

Key nodes: Webhook, Pinecone/Qdrant, OpenAI, IF, Slack (escalation)

11. Support Ticket Auto-Categorization

Zendesk Webhook → AI/Categorize → Update Ticket → IF (Urgent) → Slack Alert → Assign to Team

What it does: New support tickets are automatically categorized by AI, prioritized, and routed to the right team. Urgent issues trigger Slack alerts.

Key nodes: Webhook, OpenAI, Zendesk, IF, Slack

12. NPS Survey → Follow-up Automation

Schedule (Monthly) → Gmail/Send NPS Survey → Wait (7 days) → IF (Detractor) → Create Support Ticket → Notify

What it does: Sends NPS surveys, waits for responses, and automatically creates support tickets for detractors while sending thank-yous to promoters.

Key nodes: Schedule, Gmail, Wait, IF, Zendesk/HubSpot

Engineering Templates

13. GitHub PR → Code Review → Slack Notification

GitHub Webhook → Filter (New PR) → Assign Reviewers → Check CI Status → Notify Channel

What it does: Auto-assigns reviewers based on changed files, checks CI status, and posts a summary to the team's Slack channel.

Key nodes: Webhook, GitHub, IF, Slack

14. Error Logging → Alert → Jira Ticket

Sentry Webhook → Parse Error → Determine Severity → IF (Critical) → Create Jira → Page On-Call

What it does: Production errors from Sentry are parsed, prioritized, and automatically turned into Jira tickets. Critical errors page the on-call engineer.

Key nodes: Webhook, Code (parse), IF, Jira, PagerDuty

15. Weekly Engineering Metrics Report

Schedule (Monday 9 AM) → GitHub/Get Stats → Jira/Get Sprint Data → Code/Calculate → Slack Report

What it does: Pulls deployment frequency, sprint velocity, and bug counts, calculates DORA metrics, and posts a digest to the engineering channel.

Key nodes: Schedule, GitHub, Jira, Code, Slack

How to Import These Templates

Method 1: From n8nflow.net

1. Browse our workflow library — 7,000+ templates
2. Find the workflow you need
3. Download the JSON file
4. In n8n: Workflows → Import from File
5. Update credentials and customize

Method 2: Build from Description

1. Use the node sequences listed above
2. Add each node in order
3. Configure credentials
4. Test with sample data
5. Activate

Customization Tips

Every business is different. Here's how to adapt these templates:

1. Add your tools: Replace HubSpot with Salesforce, Gmail with Outlook, Slack with Teams — the patterns are the same
2. Adjust timing: Change Wait nodes from 2 days to whatever fits your process
3. Add conditions: Layer in IF nodes for edge cases specific to your business
4. Add logging: Append to Google Sheets or database for audit trails
5. Add error handling: Every critical workflow should have an error output path

Template Combinations

Chain multiple templates for powerful automation systems:

Lead Capture (Template 1) → AI Scoring (Template 4) → 
Meeting Booked → CRM Sync (Template 6) → 
Deal Won → Onboarding (Template 8) → 
NPS Survey (Template 12) → Support (Template 11)

This creates a complete customer lifecycle automation — from first touch to renewal, all automated.

Getting Help

• Community Forum: community.n8n.io
• Documentation: docs.n8n.io
• Workflow Templates: Browse our complete library
• Premium Support: premium workflows with dedicated assistance

Start with one template today. Master it. Then add another. Before you know it, your entire business will run on n8n automations.